Beschreibung : Senior Project Associate. Unternehmen : OSCE. Lage : �sterreich
Background
The OSCE Support Programme for Ukraine (SPU) has been established in order to continue to support the Ukrainian Government’s reform efforts, to provide a platform for continued Ukrainian efforts in implementing OSCE commitments, and to mitigate the increased risks to civilians caused by the war against the country. It will be implemented through extra-budgetary project activities.
This post is financed from “Strengthening Capacity of the National Police of Ukraine to Combat Trafficking in Human Beings, including Cyber-Enabled Crime” extra-budgetary (ExB) SPU project. The SPU is planned to run until July 2025. A possible extension is subject to the availability of funds, as well as an extension of the project duration.
Please note that this post is located in Kyiv, Ukraine. Hybrid work modality is temporarily possible (on-site and teleworking).
Tasks and Responsibilities
The incumbent works within the ExB Support Programme for Ukraine, Human Security Component, and supports the implementation of “Strengthening Capacity of the National Police of Ukraine to Combat Trafficking in Human Beings, including Cyber-Enabled Crime” ExB project and is expected to supervise and guide a Project Assistant.
Under the direct supervision of the Associate Co-ordination Officer, the incumbent performs the following duties:
1) Contributes to the timely accomplishment of project outputs by coordinating and administering project activities; supports day-to-day planning and follow-up with partners and stakeholders on implementation of administrative activities and processes in accordance with OSCE rules and established business processes
2) Administers and processes project correspondence, edits and proof-reads documents, compiles materials and inputs for communications activities. Screens incoming correspondence to identify issues requiring further attention and drafts related correspondence
3) Supports mobilisation and coordination of experts, consultants, contractors and goods and services, applying ExB schemes, including administration and monitoring of Terms of References and specifications and follows up on processes and work deliverables; supports management of expert and procurement contracts, confirms receipt of services and initiates payments according to agreed payments schedule
4) Coordinates and supports the preparation, submission, revision and follow-up of the projects’ budget, and the monitoring and provision of information on implementation. Reviews reports of the implementing partners including financial reports
5) Represents the OSCE at specific local, national, regional conferences and events upon the request of the supervisors; attends local and international conferences – also as a speaker at meetings with NGOs, international or bilateral agencies, and experts from academia.
6) Assembles and synthesizes data to facilitate the analysis of project activities, and to draft periodic or ad hoc management reports; ensures the maintenance and retrieval of reference material, documentation, data and information
7) Coordinates and leads administration and organization of project events, meetings, workshops and other activities; coordinates preparation of inputs such as speeches and presentations and acts as a speaker
8) Supports in the dissemination of project content through various channels; consolidates and monitors various reports on project planning and expenditures, the use of non-staff resources, the programme / projects’ communication and publishing plans, and travel schedules
9) Conducts researches and needs assessments, supports knowledge building and knowledge sharing across the programme through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes
10) Reviews current processes and makes recommendations to improve programme/projects administration procedures
11) Supervises general service staff and performs other duties as assigned
Necessary Qualifications:
- Secondary education supplemented by formal training or studies in the field relevant for the Project;
- Minimum 8 (eight) years of relevant working experience in the field of security sector, political affairs or democratization;
- Experience in project planning, implementation and reporting;
- Managerial experience would be an asset;
- Knowledge of latest political and social developments as well as priority issues on the reform agenda in Ukraine;
- Ability to conduct research and collect information from a variety of sources;
- Computer literate with practical experience in Microsoft packages;
- Excellent written and oral communication skills in English and Ukrainian languages.
Monthly remuneration, subject to social security deductions, is USD 2,284 as per the relevant OSCE salary scale; the salary payment is effected in EUR. Social benefits will include participation in Cigna medical insurance scheme and the OSCE Provident Fund. The Organization contributes an additional amount equivalent to 15% of the employee's salary to this pension-style fund while the employee contributes 7.5%. Appointments are normally made at step 1 of the applicable OSCE salary scale.
If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.
The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.
Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.
The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.
Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.
Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.
Please be aware that the OSCE does not request payment at any stage of the application and review process.
The mandatory retirement age at the OSCE is 65 years for contracted positions at the general service, professional and director level. The Organization shall apply an age limit of 63 years at the time of appointment as the incumbent selected is normally expected to carry out the contractual obligation of two years.
Issued by: OSCE Secretariat
Requisition ID: OSC000305
Contract Type: Local Contracted
Grade: G7
Job Level: General Services
Job Type: Contracted
Number of posts: 1
Location: OSCE
Issue Date: Oct 20, 2023
Closing Date: Nov 12, 2023
Employee Status: Fixed Term
Schedule: Full-time
Education Level: High School Diploma / (GED)
Job Field: Project Management
